To lay down the procedure for returnable material outward and inward entries at security.
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Description
PURPOSE
To lay down the procedure for returnable material outward and inward entries at security.
SCOPE
This procedure is applicable at Human Resource Department.
RESPONSIBILITY
Assistant security officer - Administration
ACCOUNTABILITY
In-Charge – Human Resource
PROCEDURE
Procedure for Outward Material Entries
As soon as the material accompanied by the returnable gate pass reach the security office the A.S.O. on duty shall check ensure the consignment as per documents as follows-
Description of the material
Quantity of the material
Whether the consignment signed by the authorised person.
Security shall inspect the consignment and ensure only the material pertaining to the document received is present.
In case of any discrepancy security shall contact Human Resource dept. and Warehouse to resolve the issue.
Upon resolving the issue security shall make outward entries as per formatxxxxx.
In charge security shall stamp the outward documents as per format xxxxx
Security in-charge shall instruct the guard to allow the material out.
Procedure for Inward Material Entries
On receipt of the material which has gone on returnable gate pass the documents shall be sent to concerned warehouse, on confirmation from warehouse the security shall check the consignment as follows.
The material received is checked as per the returnable gate pass and ensure the same material returned.
In case of any discrepancy security shall contact Human Resource dept. and Warehouse to resolve the issue.
After resolving issue security shall make inward entry as per format no. xxxxx
Security shall mark inward stamp on the returnable gate pass as per xxxxx
