To lay down the procedure for inward material entries and security checks thereon.
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Description
PURPOSE
To lay down the procedure for inward material entries and security checks thereon.
SCOPE
This procedure is applicable at security department.
RESPONSIBILITY
Assistant security officer – Administration.
ACCOUNTABILITY
Assistant Manager – Human Resource
PROCEDURE
As soon as a Raw / Packing material consignment arrives at the factory gate, security personnel shall confirm that the material Security shall confirm the place of delivery from the concerned warehouse.
Security shall send the documents to the concerned warehouse.
Upon receipt of the documents warehouse shall check and ensure the following:
Material is for Purchase order exists for the supply.
Whether the vendor is approved vendor or not.
Certificate of Analysis is enclosed.
Invoice / Delivery challan is enclosed.
Packing list, if any
Lorry Receipt, if any
Relevant Excise documents, if any
In case of any discrepancy, warehouse shall contact purchase department to resolve the issue. Upon resolving the issue, warehouse shall instruct the security department to allow the material to allow the material inside.
Security shall enter the details in the concerned area material inward register as per format no. xxxxxSecurity shall put an inward stamp on the back side of the Invoice / Delivery challan as per format noxxxxx
Security shall allow the material to the concerned warehouse as per the warehouse directions.
