To lay down the procedure for outward material entries and security checks.
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Description
PURPOSE
To lay down the procedure for outward material entries and security checks.
SCOPE
This procedure is applicable for the material outward at security department.
RESPONSIBILITY
Assistant security officer – Administration.
ACCOUNTABILITY
Assistant Manager – Human Resource
PROCEDURE
As soon as soon as the material accompanied by the outward gate pass and / or Invoice reach the security office, security personnel on duty shall check and ensure consignment is as per the documents as follows.
The name of the material
The number of containers
Whether the consignment is authorized by the authorized persons.
Security shall inspect the vehicle and ensure only the material pertaining to the documents received is present in the vehicle.
In case of any discrepancy, security shall contact Human Resource department and warehouse to resolve the issue.
Upon resolving the issue, security shall make outward entries as per format no. xxxxx.
Security shall stamp the outward documents as per format no. xxxxx. In-charge security shall then instruct the respective security guard to allow the material out.
